Board of Trustees Minutes
REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE INCORPORATED VILLAGE OF SHOREHAM HELD IN THE VILLAGE HALL, WOODVILLE ROAD, SHOREHAM, NY ON NOVEMBER 11, 2014 AT 7:30 O’CLOCK PM.
PRESENT:
Edward Weiss MAYOR
Brian C. Vail TRUSTEE
Leonard Emma TRUSTEE
Rosie Connell TRUSTEE
Kathleen Baumann Schnoor TRUSTEE
Cathy Donahue-Spier CLERK/ TREASURER
Deputies, Commissioners, and Chairs present: J.Bates, Kogel, J.Weiss, Piscak (portion), Falco, D.Madigan and approximately 20 residents.
OPEN MEETING
Mayor Weiss opened the Regular Meeting at 7:30 PM.
Pledge of Allegiance
MINUTES
Motion to approve minutes from October Board Meeting
Approved.
(Connell - Schnoor 5-0)
OPEN FORUM
No comments.
RENTAL REQUEST & RETURN OF SECURITY DEPOSITS
There were no rental requests.
CLERK/TREASURER REPORT
Resolution 1 of November 2014 to introduce a proposed local law providing for a temporary moratorium on demolitions. Resolution authorizes Clerk Spier to post and publish notice of a hearing on a proposed local law to be held at the next regularly scheduled Board meeting on December 9, 2014 at 7:30 pm. The entire text of this proposed local law will be available for viewing on the Village website: www.shorehamvillage.org and copies are available for viewing at the Village Hall during office hours.
Approved.
(Vail - Connell 5-0)
MOTION TO CLOSE REGULAR MEETING AND OPEN HEARING ON PROPOSED LOCAL LAW 3 OF 2014
Approved.
(Weiss – Connell 5-0)
Clerk Spier reported that notice of the hearing was posted on the bulletin board and Village website and published in the local paper.
A general conversation ensued. The SEQRA Law would repeal the prior local law which is no longer consistent with controlling state law on the subject. The new law would be consistent with state law.
MOTION TO CLOSE HEARING AND RE-OPEN REGULAR BOARD MEETING
Approved.
(Vail – Baumann 5-0)
MOTION TO ADOPT PROPOSED LOCAL LAW 4 OF 2014 ENACTING A LOCAL SEQRA LAW
Approved.
(Connell – Baumann 5-0)
ABSTRACT APPROVAL
2014013 - $ 4,978.23 (10/23 payroll & utilities)
2014014 - $6,059.55 (email app’l parks project Ashley Rd. & credit card due)
2014015 - $7, 597.20 (11/6 payroll and parks project – ice rink email app’l)
2014016 - $23,854.22 (bills received this month)
TOTAL: $ 42,489.20
Approved.
(Baumann - Emma 5-0)
Treasurer Spier distributed a summary of the financial report to the Board and reported that 3 months into the fiscal year revenues this year exceeded revenues reported last year at the same time. Expenses were down from last year at the same time. The Parks Commissioner has exhausted his budget at this point. However, other than emergency tree work, no further park project expenses are anticipated. The legal expense budget will need to be addressed by some adjustment as it is underfunded for the work that needs to be done this year. Trustee Schnoor to meet with Treasurer Spier and Deputy Treasurer Bates on this matter to develop a plan for funding legal expenses for the balance of the fiscal year. A report will be forthcoming at the next meeting.
Treasurer Spier directed the Board’s attention to a letter from resident Bates requesting a $500 donation from the Village towards the Anniversary Tennis Book that was produced with resident Bates’ private funds at a cost of $2,950. Motion to disperse $500 from the Tournament and Celebration expense lines to resident Bates.
Approved.
(Baumann - Connell 5-0)
REPORT FROM THE BOARD OF TRUSTEES
Mayor Weiss reported that:
As related to communications:
-The Board had sent a letter to the Cutenella family passing along the Village’s condolences on the passing of their son, Tom, along with a copy of the tribute to their son read at the October Board meeting.
-The Clerk had sent a letter to the community announcing the start of single stream recycling in early November.
-The Board Had sent a letter to the community reminding residents to lock their car and homes, as there have been break-ins in the area.
-The Building Commissioner had sent a letter to the community reminding everyone to check that they have a functioning carbon monoxide detector in their home as required by Amanda’s Law.
-The Board sent a letter to the community reporting that a locust tree on Village property on the bluff at the northwest corner of the Village Hall has been cut down without permission. He further reported that the Board welcomes any information about the incident. At this point, Resident Byrne stated that he was very upset about the locust tree cut down on Village property and was offering a $2,000 reward to anyone having information regarding the person who committed this act, which is a crime and a violation of DEC regulations.
-A letter thanking the Road Committee for its work in hiring an engineer would be going out shortly.
The Commissioner job description schedule would be posted on the Village website shortly.
As related to roads:
-A contract has been executed with L.K.McLean and Assoc. for the purpose of developing a road and drainage plan for the entire Village and the implementation of the same for the “old part” of the Village
-The Mayor, Trustee Emma and Commissioner Kogel met with Town Highway Supervisor, Dan Losquadro, to affect various Inter-municipal Agreements with the Town to maintain Village roads. As a first step, the Town will do temporary pot hole repair before the winter begins. The Town will do this work at a rate of $3,900 per day plus the cost of asphalt. This effort is expected to take one day; with Resident R. Reid working with the Town to coordinate completion of the job, In response to a query by resident Michael Madigan about a road collapse on Upham Down, the Mayor indicated that the Town would be addressing same.
-The Mayor will be meeting with County Legislator Sarah Anker to discuss the bridge on Woodville Rd. The County has a lease on the right-of-way over the bridge. The owner of the bridge we understand to be LIPA. The purpose of the meeting will be to ascertain how the Village can obtain permission to beautify and maintain the bridge.
-Dawn Madigan and Mary Schwartz have volunteered to survey the Village roadways to determine what property owners have to clear vegetation and low over hanging branches from Village roadways.
-The sump at Circle Drive will be periodically sprayed for mosquito control.
-The Board was in the process of evaluating various ways of controlling speeding on Woodville Road, including the installation of stop signs on both Town and Village portions of said road. As a first step, the village will reengage its radar speed machine and will coordinate other measurers with Suffolk County Police.
-Now that an engineer has been hired, the Village will start its effort to finance the cost of the upcoming road and drainage project. Trustee Baumann gave further details about steps to be taken.
As related to laws:
-With the passage of the Village’s new SEQRA law, the Village attorney would continue his efforts to process the proposed Comprehensive Plan, and the Mayor and Commissioner Walker would continue steps for the passage of a subdivision law, demolition moratorium, steep slopes and zoning laws, among others.
-The Fire District contract will be renewed at a non-negotiable increase of 1.56%. The Fire District, however, has agreed to return to the former payment schedule of first half due in February and the second half due in August.
-The Village contract for the Cablevision franchise agreement will have to be renewed. The Clerk will follow up on same.
-Steps are being taken to enter into an Inter-municipal Agreement with the Town for various street services, including snow removal, repairs, street sweeping and miscellaneous items related to the streets.
As related to meetings:
-The DEC sent a notice of violation related to post-Sandy work done on the Village Beach. The Village has scheduled a meeting with the DEC on November 13, 2014. The Village is not aware of any deviation from the DEC permits issued for this work.
-Trustees Emma and Vail, and Commissioner Kogel have met about various matters involving Briarcliff School, Commissioner Kogel is to follow up with the School Board to discuss security at the school, to obtain a key to the gates at the entrances to the school, and to encourage the school to cut back some of the vegetative overgrowth along Briarcliff and Towerhill Roads.
As related to miscellaneous:
-The Village will consider incorporating “dark sky” concepts as part of any proposed zoning law.
Trustees Connell and Schnoor are almost finished with a new steward compensation plan.
-There are two trees on Towerhill Road that have to be removed. The Clerk is to follow up on same.
-There have been complaints about the handling of garbage at the doctor’s office on Woodville Road. Commissioner Falco has addressed the situation and the complainant has been informed of same. The Village will continue to monitor the situation to make sure that medical waste is being handled properly.
-A review of the Village procurement policy and rental policy will be undertaken.
Neil Baggett and David Madigan continue to play an active role in development of the Tesla property.
-The Village Association would like to start a fundraiser for about $5,000 and has asked the Mayor to identify projects that could be completed for that amount.
-Commissioner Mahoney would like to introduce his part of the upcoming Village road project, the installation of entryways to Village streets.
COMMISSIONER REPORTS
Justice Court – Desmond
Trustee Schnoor requested a monthly report from the justice court regarding ticket issuance and disposition thereof. Clerk Spier reported that she has made this request to Justice Desmond.
Code Enforcement – Flannery
No report.
Webmaster – Falco
No report.
Health/Public Safety and Emergency Preparedness - Falco
Commissioner Falco asked whether the tree by the Reid property had been removed by PSEG yet. Clerk Spier to follow-up.
Public Works– Kogel
Public Works report is contained in the Board’s Report.
Building Department
Commissioner Walker, who was not present, has modified the current fee schedule as it relates to building in the Village. The intent of the schedule is to capture the Village expenditures on monitoring building in the Village so that it does not come out of property tax revenues, but rather from the applicant. The schedule was distributed and will be voted on at the next Board meeting.
Parks - Mahoney
No report.
Beach – J.Weiss
Commissioner Weiss reported that he had nothing to report.
Building Operations – Scrimenti
Trustee Connell reported that the painting of the Village Hall interior upper level and lower level was complete.
Building & Grounds - Blum
No report.
Recreation – BJ Richter
Dep. Treasurer Bates reported that more keys for the platform tennis warming hut have been made and are available.
Environmental/Storm Water Management - Emma
No report.
Committee Reports-
No reports.
OLD BUSINESS
No old business.
NEW BUSINESS
No new business.
PUBLIC COMMENT
Resident Michael Madigan inquired as to when a commissioner reports regarding expenditure of the commissioners funds on projects. The resident was informed that projects are determined at the annual budget meeting and the commissioner may report on the progress of the project or give any other updates at the discretion of the Board through out the year..
A representative from The Shoreham Village Association (TSVA) reported that this coming Sunday a lecture was taking place on the topic of Iraq/Afganistan veterans and Post Traumatic Stress Disorder (PTSD) at 4pm at the Village Hall.
ADJOURNMENT
Motion to adjourn 9:05 PM.
Approved.
(Vail - Connell 5-0)
Submitted,
Cathy Donahue Spier
Village Clerk